Documents Needed For Pharmacy Finance

Securing finance for a pharmacy business in the United Kingdom can be a transformative step — whether you’re starting a new business or refinancing an existing practice. Applications that include detailed information and all the required documents often reach a positive outcome. 

So what exactly do lenders want to see when assessing pharmacy finance applications in UK? Let’s break it down in clear, practical terms.

 

1. Identity and Legal Verification

The most important documents that lenders want to see to ensure the business is legally established and transparent include:

• Valid passport or UK driving licence

• Right-to-work documentation (not applicable for all)

• Certificate of Incorporation, Memorandum and Articles of Association (not applicable for all)

• Shareholder and director information, including ownership percentages

Missing or inconsistent identity documents are one of the fastest ways to slow a finance decision.

2. Accounts and Financial Statements

Lenders want to understand the past financial record of the business. If this is a new business, lenders will want to know how it is projected to perform.

You will usually be asked for:

• Accounts for the past two to three years

• Profit and Loss statements

• Balance sheets

• Cash flow forecasts for at least 12 months ahead

These documents demonstrate stability. In the case of new businesses, a well-constructed forecast shows how carefully you’ve thought about revenue drivers such as NHS prescription income and private prescriptions. 

3. Business Plan and Market Insight

For any pharmacy finance application, a clear business growth plan is vital to show lenders why your model will succeed.

Key elements of the plan must include:

• Market analysis for your location

• Local competition

• Patient demographics 

• Revenue assumptions and sensitivity analysis

With detailed information, lenders are most likely to respond well.

4. Business Premises and Lease Documentation

Whether the business is located on a freehold property or leased premises, detailed property documents are essential. Make sure to include these documents in the application:

• Lease agreements, rent reviews

• Title deeds for property purchases

• Any planning permissions 

5. NHS Contract and Prescription Data

The income of a pharmacy business is often tied closely to NHS contracts, so lenders will want to see some essential documents, such as:

• Copies of current NHS contracts

• Prescription volume reports or EPS activity

• Confirmation of contract terms and renewal dates

Detailed and accurate documents about NHS contracts and prescription data highlight recurring revenue streams, which allow lenders to evaluate long-term sustainability.

6. Personal and Director Financials

No application for a pharmacy finance facility is complete without personal documents, especially in smaller or owner-run pharmacies.

This may include:

• Personal credit reports

• Director or owner's financial statements

• Details of any personal liabilities

This gives lenders a clear view of personal financial strength alongside business metrics.